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Wedding Day of Coordinators

Our Wedding Day of Coordinators is there to make sure that your vision is met and that every vendor is completing their task and on time!

Day of Coordination $1300

Ceremony

Set up programs and other ceremony items i.e. guest book, programs
Have the ushers/groomsmen arrive on time and are ready to pass out programs(If Needed)
Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnieres have arrived at ceremony location
Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher
Make sure the ceremony musicians/ DJ have arrived and direct them as to where to set up
Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will used to cue musicians
Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony
Communicate with bride and groom so that they know how much time remains before the start of the ceremony
Handle any emergencies that may arise
Line up the bridal party for their entrances down the aisle
Cue ceremony musicians when bridal party is ready to begin processional
Gather family and friends for after ceremony photos
Prior to Reception
Greet vendors and instruct them as to where to set up i.e. wedding band/DJ, florist, and caterer, Photographer, Videographer
Arrange Welcome Table cards
Make sure reception flowers/décor is set up according to flower order(If needed)
Meet with Catering/Banquet staff to confirm food timeline
Set up guest book and pen, champagne flutes, cake cutting utensils
Set up table numbers/names and menu cards

Reception

Ensure proper flow of cocktail hour food
Look over dining tables and make sure they are set up properly
Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour
Help guests locate their escort cards and dining tables
Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance
Setup DJ when the majority of guests have found their tables and bride and groom are ready to be introduced
Cue DJ , photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
Signal the best man and Maid of Honor or Family Members when they are about to be announced for toasts
Alert catering staff to pour champagne just before the toasts (if needed)
Be aware of timing of catering service and make sure people are served promptly
Prevent & fix any problems that may arise during your event
Remain easily accessible through the entire event in case there are any details you would like attended to
Set up favor table towards the beginning/end of the evening
Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night
Coordinate reception departure transportation

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